After University

are used by to obtain details about the in a standardised format. Many large companies use standard job application forms as they can be processed significantly quicker than the many variations of they may receive every day. It is not unusual for a company to ask you to complete an application form, in addition to a curriculum vitae.

Many companies use standard job application forms. These application forms will normally be between two to four pages long with sections regarding:

• your personal details
• your
• your educational history, and sometimes,
• your reasons as to why you are a suitable candidate for the role

Most companies use forms that are similar in appearance. Generally, the main difference will be some basic layout and the company details at the top. In some instances, there may be differently designed forms for the various functions or within a company. This will normally occur within large companies or those that have specific requirements for some positions.

Application forms contribute significantly to reducing the workload when processing applicants for a role. This is especially important for large companies that may have several open positions at any one time. Each applicant's will potentially be in a different layout and also may be missing or even contain extra information. A standard application form will require the applicant to place information in specific areas. This helps to process each applicant very quickly, thus moving from a large pile of applications to a subset containing those that match the position's and company's requirements. Ways in which applications are moved to the 'potential interview candidate' pile include:

• Fully completed and clear application.
• A good educational history. (Although it is possible to be over-educated!).
• Relevant work history, including the sign of progression through if there are more than one.
• Good grasp of your skill-set and abilities with emphasis on those that will fit into the role in any sections asking you to describe yourself. (Do not be shy, but ensure that you do not come across as arrogant).
• Clear understanding of the role and the in any sections requiring your views on why you are a suitable candidate.
• The form shows that the applicant has the skills, attitude and personality to do well within the role and fit into the team of he/she will potentially be working with.

The points below, outline a good approach to take when using an application form to gain employment with a company.

• Make a number of photocopies of the form, two to five should be sufficient and keep the original form in a safe place.
• Read and re-read the form thoroughly and then collect all paperwork that relates to the information you are being asked to provide. (This will include details of your , and with addresses, dates and and also any previous jobs that you have had).
• Undertake any research regarding the that you think will be useful for filling out the form. (You could view their , locate and talk to friends or family who may know about the company).
• Complete your application on a photocopy of the form, before you start filling in the original.
• Any queries you may have with the form can also be directed to the company. It is best to check with the company than to answer a question inappropriately.
• Check and recheck all dates provided on the form, if there are any discrepancies you might not get a chance to be asked of them at an .
• Set aside up to one whole day on this task spread over two to three days. A hurried application form is very noticeable. You must also aim to finish completing the original application form at least a day before it needs to be sent or handed over.
• Check for spelling and grammar mistakes and ask someone to read through your practice form before filling in the original. They may have some suggestions and spot mistakes that you have missed.
• Use black ink unless asked otherwise, this will enable the form to be accurately photocopied.
• Always write in block capitals unless your handwriting is very clear (some forms may state that only block capitals should be used).
• Use a good pen and ensure that you are at a comfortable table or desk where you will not get distracted.
• Never leave any part of the form blank. If a question or section does not apply to you put N/A (not applicable) against it. This shows that you have read the full form and completed all sections.
• All education and job entries should be in reverse date order (most recent at the top of the list).
• For sections with a large amount of white space, place a lined pad underneath the form so that you can follow the lines when writing.
• Make a photocopy of the final application form for reviewing before the .
• If you are required to include the details of any that you have, ensure that you have spoken to them and got their approval before putting their contact information on the form.
• If you have more information to add but have run out of space on the form, you can always attach extra details on a seperate sheet of paper.
• If you need to send the form to the or an , ensure you do this as early as possible.